Accounts Payable Specialist

Primary Responsibilities:

  • Responsible for the production of all non-payroll checks.
  • Verify that transactions comply with the organization's financial policies and procedures.
  • Receive, authenticate, analyze, and code correctly invoices for goods and services rendered.
  • Prepare and enter batches of invoices for payment processing.
  • Communicates with vendor(s) the status of their invoices and obtains any necessary supporting documentation needed to complete the A/P process.
  • Maintain a well organized and paper free A/P filing system for financial information, records and documents to ensure accessible for audit review; including leases, contracts and amortization schedules.
  • Produces vendor IRS 1099 forms annually and complies with federal submission due date.
  • Reviews and processes new credit applications.
  • Manages A/P inquiries and research information to provide accurate and timely solutions to internal/external clients and vendors.
  • Maintain the vendor master file. .
  • Manages and keeps current the centralized accounts payable e-mail.
  • Assist the Finance Office with various schedules/reports and with auditor reviews.
  • Perform other duties as assigned.


Qualifications:

Education:   

  • Associate  Degree with a concentration in Accounting, Finance, or related field.  2 to 3 years of directly related work experience may be considered in lieu of a degree.

Experience: 

  • Minimum 2 years of experience with a computerized accounts payable software preferred.
  • Multi location site experience is a PLUS.

Special Skills: 

  • Ability to carry out multiple tasks in a fast-paced, changing environment.
  • Solid knowledge of Microsoft Excel and Word. 
  • Strong problem-solving, organizational, and analytical skills.
  • Strong customer service focus and an effective verbal and written communication skills.
  • Candidate must possess good interpersonal skills and be able to work independently in completing assigned tasks under stress or pressure.

Other requirements: 

  • Able to work flexible hours as needed and sites as needed.