Executive Administrative Assistant - Winter Garden

CHC follows the CMS requirements which requires all team members to obtain a COVID-19 vaccination.

A career at Community Health Centers offers a unique opportunity to join a team that makes a real impact in our community every day, by improving individuals' health while enhancing their quality of life.

Top Reasons to Work at Community Health Centers

  • A great benefits package that includes healthcare coverage, paid time off, paid holidays, retirement plan, and more.
  • Competitive compensation with advancement opportunities and tuition/training reimbursement.
  • Awarded "Best and Brightest Companies to Work for in the Nation" in 2018, 2019, 2020, and 2021.
  • Awarded "Top 100 Workplaces for Growing Families" by Orlando Sentinel.
  • Modernized and attractive health centers, that patients love.

Job Summary:

This position is responsible for the administrative support of specific members of the Executive team and Operations leadership team. It requires use of presentation software, strong communication skills, a strong commitment to delivering the highest level of customer service and confidentiality.

Primary Responsibilities and Specific Duties:

  • Provides clerical support to specific members of the Executive team and Operations leadership team.
  • Assists with Board of Directors meetings.
  • Performs clerical duties to include: typing, filing, copying, shredding, and distributing correspondence, and agendas.
  • Completes minutes for meetings & works with the Teams meeting platform as assigned.
  • Maintains and coordinates Executive appointments and schedules. Provides reminders for scheduled appointments (calendar management).
  • Arranges meetings and conferences as directed.
  • Schedules meeting spaces, invite participants and maintains calendars.
  • Prepares meeting space to include setting up the room, ordering/picking up refreshments, and breaking down the room after meetings.
  • Completes conference registration, travel arrangements, accommodations, and transportation.
  • Assists in the development, production, and customization of reports using Microsoft Office tools.
  • Acts as the initial point of contact for reviewing and entering subpoenas received at the Administration.
  • Reconciles and codes Expense Reports including travel expense reports.
  • May assist in opening, sorting, and distributing incoming and outgoing mail.
  • Receives and screens telephone calls, routes requests, directs to the appropriate person, and conveys messages.
  • Assists with uploading and updating information on WIKI.
  • Maintains well-organized, documented, and maintained data files.
  • Assists with coordinating recognition events for Operations and Administration building.
  • Runs errands for the department as directed.
  • Takes responsibility for assignment completion and follow-through.
  • Perform other duties as assigned.

Qualifications:

Education:

  • High school diploma or equivalent required.
  • Bachelor's degree in healthcare management or related field preferred.

Experience:

  • Minimum of 3 years supporting upper-level management required.
  • Minimum of 2 years experience in the administrative and secretarial areas.
  • Experience in a health care environment and electronic health records preferred.
  • Advanced knowledge of computer software, including Word, Excel, and PowerPoint.
  • Project coordination and management experience required.

Certification/Licensure:

  • Must have a valid Florida driver's license.

Special Skills:

  • Excellent customer service skills and communication skills both verbal and written.
  • Must be able to maintain confidential information and able to work in a fast-paced environment; meet deadlines and set priorities.
  • Ability to communicate with various Managers, Directors, and staff effectively.
  • Must demonstrate a high level of accuracy and attention to detail.
  • Excellent follow-up and organizational skills, healthcare business acumen preferred.
  • Demonstrates a high level of accuracy, attention to detail, and a high degree of personal initiative.

Other requirements:

  • Able to work flexible hours as needed.