A career at Community Health Centers offers a unique opportunity to join a team that makes a real impact in our community every day, by improving individuals' health while enhancing their quality of life.

Top Reasons to Work at Community Health Centers

• No weekends for the majority of our centers, 10 Paid Holidays and early Fridays
• A great benefits package that includes healthcare coverage, paid time off, paid holidays, retirement plan, and more.
• Competitive compensation with advancement opportunities and tuition / training reimbursement.
• Awarded "Best and Brightest Companies to Work for in the Nation" for five consecutive years.
• Awarded "Top 100 Workplaces for Growing Families" by Orlando Sentinel.
• Modernized and attractive health centers, that patients love.

Job Summary:

This position is responsible for the administrative support of specific members of the Executive team and Operations leadership team. It requires use of presentation software, strong communication skills, a strong commitment to delivering the highest level of customer service and confidentiality.

Primary Responsibilities and Specific Duties:

• Provides clerical support to specific members of the Executive team and Operations leadership team.
• Assists with Board of Directors meetings.
• Performs clerical duties to include: typing, filing, copying, shredding, distributing correspondence, and agendas.
• Completes minutes for meetings & works with the Teams meeting platform as assigned.
• Maintains and coordinates Executive appointments and schedules. Provides reminders for scheduled appointments (calendar management).
• Arranges meetings and conferences as directed.
• Schedules meeting spaces, invites participants, and maintains calendars.
• Prepares meeting space to include setting up room, ordering/picking up refreshments, and break down room after meetings.
• Completes conference registration, travel arrangements, accommodations, and transportation.
• Assists in the development, production and customization of reports using Microsoft Office tools.
• Acts as the initial point-of-contact for reviewing and entering subpoenas received at Administration.
• Reconciles and codes Expense Reports including travel expense reports.
• May assist in opening, sorting and distribution of incoming and outgoing mail.
• Receives and screens telephone calls, routes requests, directs to the appropriate person and conveys messages.
• Assists with uploading and updating information on WIKI.
• Maintains well-organized, documented, and maintained data files.
• Assists with coordinating recognition events for Operations and Administration building.
• Runs errands for the department as directed.
• Takes responsibility for assignment completion and follow-through.
• Perform other duties as assigned.

Qualifications:

Education:

• High school diploma or equivalent required.
• Bachelor's degree in healthcare management or related field preferred.

Experience:

• Minimum of 3 years supporting upper level management required.
• Minimum of 2 years experience in the administrative and secretarial areas.
• Experience in a health care environment and electronic health records preferred.
• Advanced knowledge of computer software, including Word, Excel, and Power Point.
• Project coordination and management experience required.

Certification/Licensure:

• Must have valid Florida driver's license.

Special Skills:

• Excellent customer service skills and communication skills both verbal and written.
• Must be able to maintain confidential information and able to work in a fast-paced environment; meet deadlines and set priorities.
• Ability to communicate with various Managers, Directors, and staff effectively.
• Must demonstrate a high level of accuracy and attention to detail.
• Excellent follow up and organizational skills, healthcare business acumen preferred.
• Demonstrates a high level of accuracy, attention to detail and a high degree of personal initiative.

Other requirements:

• Able to work flexible hours as needed.